Terms of Service („Terms“)

These terms are a binding agreement between the User ("User", "you") and Payday ehf., Id. 520417-2570, located at Kringlan 1, 103 Reykjavík ("Payday", "the Service") and pertain to your use of the Payday services, including websites, software and other products and services (collectively referred to as "the Service"). By using our services, you agree to these Terms, Data Processing Terms and Privacy Policy.

Payday keeps track of everything related to its users' payroll and invoicing in one place. Users of the service can keep track of billing, payment of government fees, and pension fund payments. Users are offered three ways to use Payday's services.

The service plans are as follows:

  • Free - a service plan that allows users to create and send invoices. Users can also see an overview of all customer transactions and look up customers in the national directory.

  • Light - a service plan that allows users to create and send invoices, create claims in the online banking system, receive email reminders on invoice payments and when an invoice is due, regularly send out subscription invoices to customers, prepare estimates and send to their customers, keep track of invoice history, keep track of expenses, view VAT reports, graphically view income and expense statements. Users can also see an overview of all customer transactions and look up customers in the national directory.

  • All inclusive - a service plan that includes everything the Light service has, but also automatic VAT return, payroll, automatic return of income tax and insurance fee, automatic return of pension fund and rehabilitation fund, automatic return of union fees and an option to transfer older invoices to Payday.

In order for Payday users to use the service, they are asked to provide an email address, telephone number, national ID number, bank account number and web keys from the tax authorities. This information is all part of Payday's ability to service its users, send in public returns automatically and so that the users of the service can do payroll.

To increase service to its customers and enable users to have a better view of their business, Payday compiles a summary of payroll, government fees and pension payments. Payday meets the requirements of regulation no. 505/2013 on electronic invoices etc. in terms of billing systems and electronic invoices. Payday is not a bookkeeping system and it is the responsibility of the user to keep track of the accounts in connection with their operations.

Definitions

  • User: A person who logs on to the website payday.is and can subsequently use the services offered on the web.

  • The service: Information, tools and functionality on the payday.is website that allows users to create, save and send invoices, do payroll, pay public fees and access graphical reports regarding their operations.

Agreement to Terms of Service

By using the Service, you agree to abide by these Terms. The words "you" and "user" in all inflections depicted in these Terms refer to the user. Those who intend to use Payday's services must read and accept these terms. Usage includes, viewing, information gathering and / or utilization of the services offered on the payday.is website as the Web site is made available to users at any given time. All use of the Website is limited to the features that may be considered natural and legal, along with the information and services offered at any given time. Before you continue reading, you should print and save a copy of these terms.

Privacy Policy

Registration requires that certain personal information of users is provided, such as name, social security number, address and email address, as well as information on the union membership of company's employees. In addition, users provide information on employee bank account numbers and web keys from the tax authorities.

Payday operates in all respects in accordance with Icelandic law on privacy and processing of personal data no. 90/2018. Payday has notified the Privacy Authority of its activities in accordance with the cited law.

Payday's policy is to work with as few individually identifiable information as possible to provide the service. Payday receives information about the user's bank account number but no information about the transactions of the user's bank accounts. Payday places great emphasis on protecting your personal information and will not under any circumstances disclose, sell or rent your personal information to third parties. Payday will only share personal information with third parties for the purpose of providing the service on which Payday is based or if Payday is required to do so by law and / or if Payday is purchased or merged with another company. Take a look at Payday's Privacy Policy.

Access to the service and user access information

Users are responsible for ensuring the secrecy of their passwords which enables them, together with their username, to log in to payday.is. By providing Payday with its email address, users agree that Payday may, when necessary, send users notifications to their email address in connection with their access to the Service.

Username, password and other contact information that users may provide Payday as "user access information". The right of users to access and use the Service is limited to them and they may not transfer that right to another person or legal entity. Users may only access and use the Service for legal purposes.

However, users may, at their own risk, provide the parties with whom they have entrusted the preparation of accounts or the registration of their accounting access information. If a user in any way becomes aware that an unauthorized person has accessed their access information, they agree to notify Payday immediately by sending an email to hjalp@payday.is.

Users' access to Payday.is may be interrupted for a variety of reasons, such as hardware failure, technical malfunction, software malfunction, or system upgrading, is not responsible for any damage it may cause, cf. Article 12

Creating, saving and sending invoices

The types of invoices and their delivery vary by service.

  • Free: Invoices are emailed as PDFs. Claims are not created in the online banking system.

  • Light: Invoices are sent as PDFs via email. It is optional whether or not claims should be created in the online banking system using the user's claim collection service. Payments on invoices go directly to the user's bank account upon payment.

  • All inclusive:: Invoices are sent as PDFs via email. It is optional whether or not claims should be created in the online banking system using the user's claim collection service. Payments on invoices go directly to the user's bank account upon payment.

Payday sends the invoices but is not responsible for their content. In the event of a dispute between a user who issues an invoice and a payer, the parties must resolve such dispute between themselves without the involvement of Payday. The user is responsible for collecting payment.

Payroll and reports

The user manages himself when he chooses to do payroll and payroll can be made at any time of the month and as many times a month as the user wants.

The user can access paychecks in Payday at any time and they are in line with traditional paychecks stating, among other things, salary, employer contribution, income tax, pension fund payment and information on personal tax allowance. It is entirely the responsibility of users that information on payroll, union and pension funds is accurate.

Payday automatically sends pension and union fees to the relevant funds. The user must be responsible for paying the claims regarding the returns in their online banking system.

In addition, users must also inform Payday if they receive revenue elsewhere at the same time and they use the Payday service so that all information to the tax authorities is correct and in accordance with income tax laws. If a user has not provided correct tax information, Payday does not guarantee that the information that Payday sends to the tax authorities is accurate.

Payday can only settle VAT reports on the invoices that have been sent through the Payday service as well as the input tax on expenses that the user has entered into Payday.

A user can choose whether or not Payday sends in VAT reports. The user is responsible for the correctness of VAT reports.

End of contract

If a user chooses to discontinue using Payday's services and, at that time, has a balance at Payday for any unpaid salary related fees and / or taxes, Payday will transfer the amount to the person's bank account at the end of the contract.

Payday stores personal information for 30 days after the closure of access, cf. Article 3 in the Payday Privacy Policy. Policy. According to the Regulation on Electronic Invoices and Accounting Laws, data for that purpose shall be stored for seven years from their publication.

Payday commission

Payday's fee is in accordance to the current price list and Payday guarantees that the correct price is always available on the payday.is website. There is no fixed monthly or hidden fees attached to Payday. At the first of each month, Payday sends out invoices for usage in the past month, for example, invoices are sent out on June 1st for usage in May. Payday's claims are due seven days after their issue. The user does not pay for the service unless he uses it in some way.

Email notifications to users

Payday sends users notifications when an invoice has been sent, when invoices have been paid, when an invoice's final due date has passed, when an invoice has been cancelled (for example, due to a mistake in invoicing), when payroll has been processed, and when a VAT report is ready to be sent. In addition, there may be instances where Payday sends its users the necessary notifications electronically. The notifications are related to user registrations and access, such as when access information is changed or other optional notifications associated with the use of the service. Occasionally, Payday may add new types of notifications or remove certain types of notifications. Payday electronic notifications will be sent to the email address provided by the user in connection with the user's access to Payday.

Since notifications are not encrypted, they will never contain a user's password. In the event that a user forgets their password, they may receive a link to a given email address on the URL that allows the person to create a new password.

Notifications can include a user's email address (when sending an email). Anyone who has access to a user's email will be able to see the content of the notifications.

User is aware that all notices sent using the Service may be delayed or not received by the user for a variety of reasons. Payday strives to ensure that notifications are received promptly and safely but in no way guarantees that notifications are received or that notifications always contain the latest and / or correct information. The User agrees that Payday shall not be liable for late or non-received notifications, due to errors in the content of notifications, or for decisions taken by a user or third party or not due to notices sent from payday.is

Intellectual property rights

All content of the site payday.is, including layout design (e.g. text, graphics, images, trademarks), photographs, software, edited content, notices and other content is protected by copyright and trademark law in Iceland and elsewhere. The content of payday.is is the property of Payday or used under license from software, data or other content providers with Payday in a business relationship. Payday grants users permission to view and use payday.is under these Terms. Users may only download or print copies of information and content on payday.is for their own personal use that is not for financial purposes in accordance with II. section of the Copyright Act. Any distribution, republication or electronic copying of the contents of payday.is, whether in whole or in part, or for any other purpose is entirely unauthorized to you except with the written consent of Payday.

Any violation of this Article is subject to Art. the provisions of Article 12

Access restrictions

When a user accepts these terms, he agrees that he will not use any automated software, programs or other means to gain access to, copy or monitor any part of the payday.is website except with the written permission of Payday and / or if such service has been purchased by Payday.

User also agrees that he will not use any programs, software or other means to access, use or search for data on the payday.is website except with mainstream browsers (such as Firefox or Google Chrome) and mainstream search engines (such as Google or Bing).

User agrees that he will not post files or data on the Payday Web Site which may be classified as a computer virus, computer worm or trojan horse or files that contain any malicious features and / or may in any way interfere with the normal functioning of payday.is and / or the services of Payday.

User agrees that he will in no way attempt to download, publish or analyze the underlying application code based on the software used on payday.is. If a user is granted access to the underlying Payday programming code, such as due to a failure, he/she must notify the webmaster (hjalp@payday.is)

Any violation of this Article is subject to Art. the provisions of Article 12

Limitation of Liability

Payday is not responsible for any inconvenience or damage caused directly or indirectly by a failure of the computer equipment and / or software of the company or the user or for any other reason which may cause information to be inaccurate or the user unable to connect to the service. Payday is not responsible for any inconvenience or damage that may be caused directly or indirectly by defects or malfunctions of terminal equipment, connection to the World Wide Web, the software necessary for connection to the Payday Web site, browser or operating system or Payday computer system, or for any other reason which may cause the actions on payday.is to not take place or be otherwise than expected, such as due to technical malfunctions, errors in data or interruptions in the operation of computer systems. Payday shall not be liable for damages arising from the ignorance, misunderstanding or abuse of the user or another party with or without the user's authority. Payday is not responsible for any damage that may be attributed to the wrong actions of the user or another party. Payday is not responsible for damages that can be attributed to external events such as malfunctions, incorrect external information, etc. Furthermore, if the damage can be traced to events caused by natural disasters, wars, strikes or due to factors that are considered to be subject to unforeseen circumstances (force majeure).

Termination of access, term of terms and changes in terms

Payday reserves the right to take any action that is deemed necessary to respond to violations of these Terms, including the immediate termination of user access.

Payday reserves the right to terminate unilaterally user access (where applicable to delete access) to payday.is at any time, without notice. When Payday determines that such action needs to be taken, the user will be notified of the decision and sent a notification to that effect to the email address provided by the user at registration. An example of such a case is, for example, if a user is found to be abusing the Payday system, if a user has violated any of these terms, or if a user has acted in such a way that it is obvious that a user does not intend or cannot comply these terms. If there is a suspicion of a criminal offense, Payday reserves the right to report such to the authorities.

Payday sends out invoices to its customers for each month for use for the preceding month, cf. Article 8 these terms. The claim falls due within seven days of its issue and if the claim is not paid within 15 days of the due date, user access is suspended until payment is received.

Expiration and changes of Terms

Payday reserves the right to change and add to these Terms of Business at any time and make such changes effective without notice. In the case of changes that are not of benefit to the users of the service, users must be notified of them safely, at least seven days before the change takes effect.

Disputes between parties and jurisdiction

Icelandic law applies to these terms. If any provision of these Terms is found to be void, unlawful or unenforceable, it will not in any way affect the validity, legality or enforceability of any other provision of the Terms. Users agree that even if Payday does not exercise any of its rights under these Terms, it shall not be construed as waiving its right. If a case arises out of these terms, it shall be brought before the Reykjavík District Court.